What is an NDA and When Should One Be Issued?

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NDA. Non disclosure agreement on a desk. Close up | Voices.com Blog - Where clients and voice actors can find valuable information on pre-production, technology, animation, video and audio production, home recording studios, business growth, voice acting and auditions, celebrity voice actors, voiceover industry news and more!

Are you booking a voice talent for a major client? Did you sign a secrecy agreement?
Have you considered all parties involved?
At Voices.com we often marvel at the incredible voice-over work produced by the talent at our site for every kind of company from Fortune 500’s down to small mom and pop shops that need a quality IVR recording.
As a general rule of thumb, and sometimes because we’ve signed a Non-Disclosure Agreement (NDA) ourselves, we keep the names of the companies within these walls unless we’re granted permission to speak about them publicly.

However if you are commissioned to hire a voice actor for your clients project, and you signed an NDA with the company, you should in turn consider issuing an NDA for the voice talent you hired to record the project.
Join VOX Daily today as we explore the what, why and who of issuing a non-disclosure agreement.

What is a Non-Disclosure Agreement?

A Non-Disclosure Agreement (NDA), also known as a confidentiality agreement (CA), confidential disclosure agreement (CDA), proprietary information agreement (PIA), or secrecy agreement, is a legally binding contract that creates a confidential relationship between all parties to protect any type of confidential and proprietary information or trade secrets.
In short, an NDA means that you agree to disclose certain information to the other party for a specific purpose. In turn, they agree to not disclose that information to anyone else.

Why would you need to issue an NDA?

In terms of voice-over, an NDA may be desired if the script contains any proprietary or intellectual information. This can range from:

  • A special sale or marketing initiative you don’t want your competitors knowing about
  • Sensitive information such as financial statistics, prototypes, product or business launches
  • A movie or television production that is currently auditioning for roles but the details of the production must be kept secret until officially announced
  • To ensure the branding image of the company is protected

Some companies do not want the voice talent to reveal themselves as a general rule because they want the voice, not the actor, to be associated with the brand. Keeping the actor who performs the voice-over unknown is a way for the company to protect their image should the actor become involved in a scandal of some kind or otherwise not align with the branding perceptions they have created for themselves.

Who should sign an NDA?

Voices.com is a third-party conduit for casting and hiring a voice actor. Because the talent listed with us are freelance, and are not contractors of Voices.com, they are not bound by contract or obligation to keep the projects they work on a secret.
As such, if the you or your client would like to keep the details of the job confidential it is best to have the voice talent you are working with sign an NDA. The the best time to indicate this is right in the details of your job posting so they are aware of this requirement upfront.
Another thing to consider is posting a Private audition for a select few talent that you choose from our directory rather than posting a Public (Open) audition to keep the details of your job and script confidential.

The best option for very sensitive projects is to contact our Professional Service Team who can keep all of your information private as well as do all the legwork to set up the audition and get you the best candidates.
Voices.com is also willing to sign an NDA should the need arrise but it should be noted that a seperate one should be issued for both Voices.com and the voice talent.

Do you have any questions about how to submit an NDA?

If you need an NDA form, an example can be downloaded from our Frequently Asked Questions. Just type the word “NDA” into the FAQ Search field to pull up the corresponding response.
If you have any questions about NDAs or would like to add your two cents, please feel free to comment below.
All the best,
Lin
©iStockphoto.com/Courtney Keating

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Comments

  • Deez Nutz
    August 22, 2015, 12:22 pm

    If you hire great talent to do great work for great companies, it’s a shame not being able to promote it.

    Reply