Understanding Job Postings

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When Are Jobs Reviewed, Approved And Posted At Voices.Com?

What Is A Public Job?

What Is A Private Job?

What Is A Full Service Job?

Replying To Jobs

What Is A Rush Job?

Putting Your Best Foot Forward

What Do The Job Statuses Mean?

What Do The Icons Beside Job Postings Mean?

What Determines What Jobs I See On The Hiring Tab?

What Is The Answered Tab?

How Does Voices.Com Ensure That A Client Is Legitimate?

I Just Got The Job Notification - How Are There So Many Responses Already?

What Are Average Voice Over Rates?

What Does Royalty-free Mean?

Why Are Some Job Postings Closed So Quickly After They Have Been Posted?

Setting A Response Deadline

Hiring Quickly

Why Are There No Jobs Displayed Under The Jobs Tab?

Job Notifications

Why Am I Missing Out on Job Invites?

Additional Resources


WHEN ARE JOBS REVIEWED, APPROVED AND POSTED AT VOICES.COM?

Private jobs are automatically approved by the system and invited talent are notified immediately.

Public Jobs are reviewed and approved Monday to Friday between 8 a.m. and 8 p.m EST. Once approved, talent identified through VoiceMatch are notified immediately.

Please note: If a client has received enough auditions or needs to "turn off" submissions for some other reason, a status of Deciding can be artificially applied by the client ahead of the automatic change to Deciding, which occurs at midnight on the deadline date.

WHAT IS A PUBLIC JOB?

A Public Job is one where VoiceMatch determines who is invited from all eligible Premium and Platinum talent. Clients who post a Public Job would like to hear from as many professionals as possible before making a decision.

The email invitation for this job will note that it is a Public job, and the job details will also note it’s either Public or Mixed.

Mixed jobs have a mix of both public and private invitations.

WHAT IS A PRIVATE JOB?

A private job is an invitation to respond to a voice over opportunity that is only sent directly to one talent or a specified invited list. Private jobs are initiated directly from a voice actor's profile page or from search results at Voices.com when a client clicks on the “Request Quote” button.

WHAT IS A FULL SERVICE JOB?   

Voices.com offers clients the ability to use the site on their own (via Self Service job postings) or engage us directly in a Full Service capacity (via Full Service job postings). When a client works with the Full Service team, we manage the job for them from start to finish.

For various business reasons, some clients would rather not take the time to post a job, listen to auditions and manage the project. Instead, they choose our hands-on approach and engage Voices.com directly to complete the job for them.

Full Service jobs can be public, private, or mixed job types and are indicated by the Voices.com icon beside the job.

REPLYING TO JOBS

When replying to a job, all you need to do is:

  1. Click through the email

  2. Review the job details

  3. Submit an audition

  4. Write a proposal

  5. And indicate how much you would charge to provide the services requested by a client for a given job opportunity.

You also have the ability to preview your auditions and can submit them with assurance and ease.

WHAT IS A RUSH JOB?   

Some clients have the option to Rush their job, giving it review priority and moving it to the head of the Hiring tab in order to grab talent attention, and garner more auditions, more quickly.

Rush jobs can be distinguished by the flame icon. Once your audition has been listened to and/or liked, the check mark will change to an ear (Listened) or thumbs-up (Liked) as normal.

PUTTING YOUR BEST FOOT FORWARD

When applying for a job, be sure to read all of the details carefully to determine if you would like to participate as an applicant.

As mentioned above, you can double check that your audio is properly uploaded and your proposal and quote are tailored to the specific needs of a client.

WHAT DO THE JOB STATUSES MEAN?   

You'll notice that you can view jobs by their status. All jobs you qualify to audition for that are open for auditions will be shown as Hiring Open. If you've auditioned for a job, the status of that job will change to Answered and be filed accordingly in your account, and eventually, be listed as Closed. If you are hired for a job, you'll become familiar with the statuses Finalized, Working and Complete, as part of the SurePay™ process.

Here is an explanation of each Job Status, in the order in which they will typically appear:

  • HIRING - The job is accepting auditions. Visible to both talent and clients.

  • DECIDING - The job is no longer accepting auditions and the client is deciding on the right voice actor for the gig. Both client and talent see this status.

  • OFFERING - Clients will see this once a deposit is made and an Agreement is created. Only the successful talent will see this status as a reminder to accept the Agreement.

  • WORKING - Once the Agreement is accepted, the job will flip to working status for both parties.

  • DONE - The project is successfully complete and payment has been released.

  • COMPLETED - Talent who have auditioned for a job but weren't hired will see this status instead as no further action is necessary.

  • CANCELLED - Should the project be cancelled, this status will appear for everyone.

  • DENIED - If a project was flagged during review, the client will see this status.

WHAT DO THE ICONS BESIDE JOB POSTINGS MEAN?   

There are 5 icons that you may encounter in your various Jobs tabs.

In your Hiring tab you may see:

  • A Flame indicating a Rush Job.

  • A Padlock indicating a Private Job.

  • The Voices.com icon indicating a full service job.

In your Answered tab you could see:

  • An Ear icon to designate those auditions that have been Listened to.

  • A Light-bulb icon to show which auditions have received client feedback.

  • A Thumbs Up icon indicating that the client has Liked your audition.

In your Deleted tab you may see:

  • An Ear icon to show that your audition has been Listened to.

  • A Thumbs Up icon indicating that the client has Liked your audition.

  • A Microphone icon indicating that an audition was submitted but not yet reviewed.

If you forget what an icon represents, hover your mouse over it for a few seconds. A pop-up label will appear to remind you!

WHAT DETERMINES WHAT JOBS I SEE ON THE HIRING TAB?   

Within your account, the Hiring list, located under Jobs, displays posted/open jobs based on the information selected on your profile.

To ensure that you're being presented with the most opportunities, you'll want to make sure your profile is complete. Any job that has a status of Hiring is available and you are encouraged to reply with your audition.

Settings that affect jobs you see are:

  • Languages

  • Gender

  • Age Ranges

  • Special Skills

You can edit or add any of this information by clicking on “Profile” > “Bio” and scrolling down to the appropriate section.

WHAT IS THE ANSWERED TAB?   

After you have replied to a job posting, the job posting moves from the hiring tab to the answered tab and all your details are now under My Audition within the job.

The Answered tab is a concise summary of your auditioning history for each job you have replied to at Voices.com. You can view the Job Posting Details, your proposal to the client, the MP3 demo you attached or uploaded, and the quote you provided for the job simply by clicking on any of the job titles in the Answered list.

If you know the job number, you can use the Search Jobs field on the right hand side of the screen to easily find a job you have auditioned for in the Answered list.

HOW DOES VOICES.COM ENSURE THAT A CLIENT IS LEGITIMATE?   

Voices.com is a voice over marketplace. We provide a place where those seeking the services of voice over professionals can search, contact and hire in one convenient location.

In an effort to protect those who have chosen to list their services at Voices.com, we take precautions when it comes to Public job postings. All publicly submitted voice over requests are reviewed by a live person during our standard business hours. During the review process, we conduct an online search of the poster. If information cannot be obtained online ,we follow up with the client to obtain the required information.

When it comes to Private jobs, Voices.com does not conduct any investigation as the projects are automatically approved. It will be up to individual talent to conduct their own investigations prior to entering into a work agreement.

We cannot guarantee that each and every client is going to hire someone from Voices.com, but we attempt to ensure that the client is legitimate business-wise.

As an independent freelancer, you should also take measures to protect yourself and your work when engaging in communications with contacts obtained through your Voices.com membership.

I JUST GOT THE JOB NOTIFICATION - HOW ARE THERE SO MANY RESPONSES ALREADY?   

For almost any voice over job, the first few auditions tend to be what is referred to as "fire and forget" responses. Talent who use a generic demo and a template response can keep response time to less than 1 minute per job. The higher the budget of the posted job, the more this type of response is seen in the first few minutes after posting.

This method sacrifices a personalized response and a custom demo in favor of auditioning for as many jobs as possible and is (for the most part) a holdover from the days when auditions were presented to the client in order of submission.

However, with the implementation of VoiceMatch in the spring of 2012, submissions are now returned in VoiceMatch order (highest to lowest) rather than in submission order.

To read more about VoiceMatch, click here: http://www.voices.com/company/technology/voicematch

That said, you absolutely can and should speed up your response time where possible. A good start is to ensure that you've created multiple proposal templates so that you're not typing out every message to every client.

You may edit proposal templates accordingly when submitting. You can create new templates and edit or delete old ones by navigating to Messages > Templates.

Also, ensure that you have multiple demos uploaded to your profile that can be sent in lieu of a custom demo. Not every job is posted with a script, so having a Profile demo ready to go will save time when one is absent (and having more Demos with Accents, Roles and Styles selected makes you easier to find in the Search Engine and can boost your VoiceMatch score!)

Another factor that could be affecting you, is your email provider and the amount of time it takes for them to deliver messages. All of our job notification emails contain a timestamp, indicating when they leave our server. Notifications are generated, queued and sent a few seconds after a job is approved.

To ensure that your notifications are not delayed or redirected as spam, try adding "no-reply@voices.com" to your Contacts or Safe Sender list.

WHAT ARE AVERAGE VOICE OVER RATES?   

Freelance voice over rates depend on the type of project, size, and location where it will be heard. Rates for local, regional, national, and international audiences will vary depending on location. Union projects are subject to union scale and are negotiated directly with your agent.

Voices.com requires clients to select a Talent Budget that meets a minimum amount that is specific to the type of work they are requesting in their job posting. Talent Budget minimums ensure that clients are successful in finding a professional voice actor that meets their needs, and that voice actors are fairly compensated for their work. 

Please Note

* Payments are processed in US Dollars.

* You reserve the right to charge their own fees.

* Questions? Contact us at support@voices.com

WHAT DOES ROYALTY-FREE MEAN?   

Clip art, images, graphics, photographs, art, music and other created content which may be offered to the public or individuals to be used in specified ways.

The creator retains all copyrights and publishing rights.

You may use and publish clip art, images, music, etc. as per the specified terms of usage, but may not sell or distributed to a 3rd party. Royalty-free packages, collections, images or photos are not public domain. The creator retains copyright and all terms of usage must be followed when using these royalty free packages, collections, images, photos, music, and so on.

WHY ARE SOME JOB POSTINGS CLOSED SO QUICKLY AFTER THEY HAVE BEEN POSTED?   

Setting a Response Deadline

When a job is posted by a client they must provide a Response Deadline.

On the date of the Response Deadline, the voice over job will close, changing job status from Hiring to Deciding automatically at 11:59PM Central Time.

While the job will stop accepting new auditions on this date, it is not necessarily when the client wishes to make a decision on hiring. Many clients select a short audition time frame to narrow down the number of responses they receive. Some clients also wish to see how quickly talent are able to record an audition and reply as turnaround time is often a consideration when hiring.

Hiring Quickly

The client can choose to close their posting at any time. If you find a job has stopped accepting auditions ahead of the deadline, it is either because the client has made a change or, less commonly, Voices.com had to shut the job down (see below).

A status of Deciding may be applied by the client ahead of their posted Response Deadline, if they have received enough auditions or need to "turn off" submissions for some other reason.

If a job is Cancelled or will not be moving forward, a client may close the project so that talent do not waste valuable time in auditioning for a "dead' project. You may see a Cancelled status appear instead.

Responding to Abuse Reports

While it is quite unusual, it is possible that a member of the community has reported abuse in relation to a job or client, and Voices.com has closed the posting to protect our talent members upon researching the complaint.

WHY ARE THERE NO JOBS DISPLAYED UNDER THE JOBS TAB?   

Which jobs you see listed in your Hiring tab is determined by the selections that you have made in your Profile Bio. Therefore, ensure that you have made appropriate selections in the Language, Age, Gender, and Special Skills sections, as these are used by VoiceMatch to match your profile to job postings.

Job Notifications

While selections in your Bio will determine which jobs appear in your Hiring tab, your Account Settings selections will allow you to manage how job notifications are sent to you via email.

To access your email settings:

  • Login to your Voices.com account and click your profile pic at the top-right (if you have not yet uploaded a profile pic you will see a head and shoulders in silhouette and click Account Settings.

  • Select the format of your email notifications (HTML or plain text) and set budget limits, so that you are notified of jobs that meet your personal budget threshold.

WHY AM I MISSING OUT ON JOB INVITES?

Far too many members neglect to select their Languages or Age Range(s).

If you're missing a setting, you will not see those jobs under your Hiring tab and will not be notified via email, even if the job is in a Hiring status and still accepting auditions.


Additional Resources

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Article Number
000001895
First Published
05/14/2019 14:30
Last Published
09/18/2019 01:00
Last Modified
09/18/2019 01:00
Channel
Public Knowledge Base

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